Sustainable Thinking: A Conversation with Keynote Speaker Rebekkah Smith Aldrich

Rebekkah Smith Aldrich
Rebekkah Smith Aldrich
is the Executive Director, Mid-Hudson Library System (New York), a cooperative library system chartered by the New York Board of Regents. She's also one of the keynote speakers for the Exchange, and her address is titled "Sustainable Thinking for the Future of Libraries." That keynote will take place on Friday, May 8, 2020, at 12:10 p.m. EDT.

The following is a Q & A with Ms. Smith Aldrich.

 

1. How did you become involved with sustainability and libraries?

RSA: Much of my career has been focused on the need to inspire taxpayers, government officials and private donors to invest in libraries. Passing budget votes, referendum for capital projects, designing capital campaigns and smaller fundraising efforts puts a microscope on whether or not an institution is worthy of investment from members of our communities. Are we worthy? Working backwards from that question next led me to think about our values as a profession. We’re a noble profession doing good work that makes a difference in people’s lives. That should be enough, but often isn’t. We need to live our values out loud in everything we do. Our values must be infused in our polices, procedures, facilities, service and program design. If we truly care about those who work in our institutions and those we serve, that should be evident down to the bones of our work. That means we need to start at the beginning, every choice we make tells a story about who we are as professionals and as important community assets that have immense influence over those we serve. How we build buildings, what materials we choose to furnish our facilities with, where do our office products come from, where do they go when we are done with them are just as important as how we treat our staff and patrons, what books we put in our collection, and what programs we develop for our constituents.

Environmental sustainability should be evidenced in our work, alongside a commitment to social equity and fiscal stewardship. This is the “triple bottom line” by which we can create libraries that are focused on the right things, that produce working and learning environments that are healthy for people and a place from which to embed our service design philosophy so that we are focused on the right things – helping those we serve thrive in today’s world.

There’s no bigger shared interest than the health and well-being of our world. It impacts us all and library leaders should take responsibility for caring enough to prioritize the Earth if they truly want to live their professional values out loud.

2. You co-chaired ALA’s Special Task Force on Sustainability. The Task Force’s final report includes this quote, “When considering the urgent environmental threats – air and water quality, food insecurity, depletion of natural resources, rising sea levels, more frequent severe weather and the multitude of economic, political, technological and social disruptions that are evolving concurrently with these life-threatening developments, what the world needs now is more empathy, respect and understanding so that people can pull together to find shared solutions to the issues that affect us all.” Can you elaborate on this statement, which by the way, is so relevant to our current circumstances? What steps can library professionals take to help others thrive in the face of adversity and challenge?

RSA: In my opinion, the most critical element to deal with the climate crisis is social cohesion. The very nature of crisis and disruption is that it has unpredictable elements to it, otherwise we’d have a clear plan and know just what to do to minimize damage to our society. When you don’t have a clear plan, you need smart people who can come together to figure things out and both draw on existing assets of a community as well as source new assets – whether they be physical or intellectual – to solve a particular issue.

As we watch our world leaders tackle the COVID-19 crisis, we can see that the communities that came together to care for one another, to support those who were more vulnerable, to create face masks when a local hospital’s PPE supply was running low – these are the communities that will have less people who die from the virus. Communities that are in denial, who circle the wagons and hoard needed supplies and let the more vulnerable in our communities fend for themselves exacerbate the problem, increasing infection rates and depleting the support system that wasn’t designed for such a catastrophe. If we focus – long-term – on generating empathy, respect and understanding, we’ll bolster a community’s resilience in the face of what’s to come – whatever that may be.

To do this, we need to focus on both the social connectivity and the practical aspects of resilience. Social connectivity can be strengthened in so many ways through library programs and services – choosing titles for a community read that tell stories of compassion, empathy, and a broader understanding of those not like yourself; children’s programs that infuse good citizenship, kindness – as well as through a library’s policies – how we treat staff and patrons through our institutional choices. The practical aspects of resilience – access to food, shelter, clean water, and safety can be addressed through a library’s own facility design and planning – renewable energy sources, greywater systems, generators that enable the facility to serve as a refuge or cooling center; as well as through the programs and partnerships they seek out – programs on self-sufficiency like food production, preserving and canning; repair cafes and fix-it programs; partnerships with first responders for disaster preparedness thinking and training – a focus on local – how will we communicate locally should traditional means of communication break down, how will food supplies be addressed if supply lines are compromised, how will kids be educated if they cannot enter school facilities for a long period of time? Many of these things, which once seemed very farfetched, have come into sharp focus during the COVID-19 crisis; it has greatly tested our business continuity planning and revealed areas that need attention for the future.

3. When people see or hear the term “sustainable,” they tend think in solely in terms of the environment. What are some ways that people can be encouraged to think differently so that they may develop sustainable solutions for their facilities as well as funding and leadership?

RSA: The definition of sustainability has been one of the most important messages to convey throughout our work on this topic. To help people understand that nothing exists in a vacuum, it’s all connected, means we need to deploy a whole-systems thinking strategy to truly produce libraries and communities that are sustainable. This is represented by the “three-legged stool” or triple bottom line definition of sustainability:

• Environmentally Sound
• Socially Equitable
• Fiscal Stewardship

If one of these elements is missing in a decision, facility design, product or policy, it’s highly likely it’s not sustainable. It’s through the balance of these three things that we design sustainable paths forward in our world.

I think we can encourage people to think differently by helping them see how things are connected: how a choice in the business office about copy paper isn’t just about the bottom line of how much it costs, but also about from where that paper came, what resources it took to create it, and where it will go at the end of its useful life. Just thinking through that one product can be incredibly eye opening. Very cool things can emerge, such as realizing you can make a better choice for the environment and actually pay less for the same outcome; it could result in realizing that we use way too much paper and find ways to cut down on that. This same step-by-step thinking can be applied to much larger systems such as paying a living wage, supporting local businesses, building facilities that are human-centric. Basic eco-literacy can go a long way.

4. Please discuss sustainability leadership and what it means. How can sustainability leadership become part of change management?

RSA: Sustainability leadership is a holistic, long-term approach to understanding how to create institutions built to withstand what’s coming. Change is always happening, sometimes on a short or small scale, sometimes on a long or large scale, but usually in between. Sustainability leadership asks us to take a very long view, to keep our eye on a horizon point rather than a calendar and to adopt a mindset of continuous improvement using the triple bottom line as our guiding light. Rather than change management, I see sustainability leadership as framing change as evolution - as a living organism, our institutions are evolving to not only respond or react but to lead the future.

5. What are some immediate steps that library professionals can take to initiate change and bring about sustainability in their libraries?

RSA: Start talking, find others who feel like you do. Institute policy at the governance and administration level of the organization to embed sustainable thinking and convert it to practice. It’s a big lift and one that will take buy-in at every level. What I’ve seen be effective is a champion who can help make the case, teams that can then translate vision into action and then thoughtful leadership that can align their library with community partners who have similar vision. That’s when true collective impact that makes a large-scale difference starts to happen.

6. The Mid-Hudson Library System is enormous, with sixty-six member libraries. The system’s website has a section devoted to sustainable libraries. How is sustainability practiced/instituted among the system’s members?

RSA: Each of our member libraries’ is autonomous with a locally appointed or elected board – that board of trustees is critical to the sustainability of the library. Trustee education and support for our member library directors is a huge focus for us to help them devise policy, programs and services that translate to supporting the needs and aspirations of those they serve. Many of our conversations are kicked off by the pursuit of sustainable funding, meaning voter-designated revenue that’s not compromised by the whim of a new administration. Direct relationships with taxpayers/voters is a way for a community to decide what kind of community they want to be, one that invests in the education infrastructure like the library or one that de-invests in itself. Building credibility, trust, respect and good financial stewardship are the building blocks of helping our libraries be sustainable for the future so they can be co-creators of resilient communities.

7. How can libraries become involved in the Sustainable Library Certification Program?

RSA: The Sustainable Library Certification Program is currently working with fifty libraries in New York State and will be available nationally later this year. There’s no exam or worthiness test to start. We’re interested in working with libraries that have buy-in from the governance and administrative level who understand the importance of the work and want to approach it methodically to aid in a comprehensive look at a library’s policies and practices while positioning themselves as critical allies in their community, in their school or on their campus to address sustainable, resilient and regenerative approaches to the future. Visit https://sustainablelibrariesinitiative.org/ to learn more.

Visit the Exchange website for a full schedule and registration information.

Call for Digital Posters for the ALCTS/LITA/LLAMA Exchange

What’s a Digital Poster, Anyway?

A digital poster is basically similar to a paper poster, but in a digital format. It’s a great way to share information about projects that are in progress or that aren’t quite ready for a full paper. But of course, you already knew that.

How do you make yours really stand out, and what sorts of things should you consider?  The following advice is provided courtesy of Emily Thompson, Director, Studio, University of Tennessee Chattanooga.

As with an in-person poster session, keep things graphic in nature. High quality images are key, and it’s better to use a graph to illustrate your finding than a long paragraph of text. Next, select your fonts carefully. That wacky one may be cool, but it’s more important that people can read it. Choose colors that compliment each other, and use darker colors on lighter backgrounds (and vice versa). If you’re worried about choosing the right colors, the Adobe Color Wheel can help you find a theme and provides the hex codes or RGB codes to plug into your software.

Now it’s time to decide on a format. While there are several possible approaches, it’s best to think about how you’d like attendees to view your information. Do you want it presented as a whole, or in chunks of information? If you’d like it to be viewed as a whole, bear in mind that it will look more like a paper poster. Viewers can zoom in on information, and can focus on what most interests them. The Studio at the University of Tennessee at Chattanooga (UTC) has produced a handy guide for how to create one of these using Power Point.

If you want more control over how attendees see your project, there are a few options. One is to take advantage of Power Point’s nifty linking feature. Clicking on the “Insert” tab leads to a “Link” tool. Select a picture or some text, and then click on “Link” to get the “Insert Hyperlink” box. Choose “This Document,” and open the “Slide Titles” menu. This enables you to  choose to which slide to navigate when clicked.

When using this method of navigation, it’s a good idea to plan in what order you want viewers to proceed. It’s also a good idea to include a “back” or “next” link on the slide to help the viewer navigate to the next point.

For something more like a traditional presentation, a “Voice Over PowerPoint” is a great idea. This enables you to add a voice over to each slide and to save it as a PowerPoint Show or an .mp4 file. The UTC Library Studio has a helpful guide for those interested in this option. One caveat: This technique only works on the Windows Desktop version of PowerPoint. It doesn’t work with Macs. Bear in mind, however, that you’re creating a poster, and each slide should only have short narration. The whole show should be less than five minutes, which is still pretty long.

The deadline for poster proposals is March 6, 2020.

Are you ready? So get your data together and submit a proposal. We can’t wait to see what you've got to share!

Exchange Presidents’ Interview

The Exchange: An Interview with the Three Presidents

Kristin Martin, Exchange Working Group Chair and ALCTS Past President

Although it’s January, and still months out from the Exchange conference in May, the Exchange Working Group has been hard at work selecting our keynote speakers and reviewing the program proposals submissions. In addition to being delighted to share the news that Emily Drabinski and Rebekkah Smith Aldrich will be our keynote speakers, while I was at Midwinter, I had a chance to sit down with the presidents of the current divisions of ALCTS, LITA, and LLAMA to discuss the Exchange. I got their take on what excites them about the Exchange and why our members should participate. Rather than transcribe their comments, we thought this video would better convey their excitement and interest in the Exchange. One of the things you’ll hear referenced in this video is our work to form a new combined division called Core: Leadership, Infrastructure, Futures. If you’d like to learn more about Core, please review the Core website. If you’re an ALCTS, LITA, or LLAMA member, you’ll have a chance to vote on the formation of Core in the spring ballot.

Interview participants (left to right):
• Jennifer Bowen, President of ALCTS
• Anne Moore, President of LLLAMA
• Emily Morton-Owens, President of LITA

Please enjoy!