Questions | the EXCHANGE | Building the Future Together

Please email the ALCTS Office with any questions regarding the Exchange.

For Attendees

Who is the target audience for the Exchange?

Broadly organized around the theme of “Building the Future Together,” the Exchange will examine the topic in relation to collections, leadership, technology, innovation, sustainability, and collaborations. Participants from diverse areas of librarianship will find the three days of presentations, panels, and lightning rounds both thought-provoking and highly relevant to their current and future career paths. Divisional members and non-members alike should bring their questions, experiences, and perspectives to the events.

Will this event be recorded? If so, how long will the recordings be available after the conference?

All aspects of the Exchange will be recorded. The recordings and slides will be available following the presentations in case you miss a live presentation. Event participants will have access to the event site and content for up to one year.

Will this event be interactive?

There will be opportunities to hold discussions with presenters and fellow attendees. We’re asking presenters to incorporate interactive features into their presentations, such as pre-event assignments/readings, pre-event surveys, live session polling, and live or asynchronous question and answer sessions.

What are the technical requirements needed to participate? (Related: can I attend from my mobile device?)

You can find a comprehensive list of technical specifications on the Technical Check page.

What equipment will attendees need?

The live sessions will take place on the Adobe Connect platform. Headphones or speakers are required to hear the live session audio. Participants will be invited to test their connection in advance of the live event(s) by visiting https://exchange2020.learningtimesevents.org/tech-check/. Attendees may have to download plug-ins to use Adobe Connect. They may need administrator rights on their computer.

How do I access the conference?

If you register for the Exchange, we’ll send you an email about 3 weeks before the conference with detailed access instructions.

Who do I contact if I have technical difficulty with the Exchange (e.g., lose my registration or login information, have trouble with registration, or with logging in or sound)?

Should you require technical support at any time, please complete the support request form located on the Contact Us page and our team will respond at its earliest convenience to assist you.

I live outside the U.S. and, due to the time difference, cannot attend the sessions live. Can I still participate in the Exchange and will the presentations be recorded and available for viewing after each session?

Yes, you can still attend the Exchange if you are in a different time zone. The structure of our event is built so participants do not have to attend every session live. The recordings for each session will be archived and available for asynchronous viewing.

For Presenters

Can I submit a proposal even if I’m not a member of ALCTS, LITA, LLAMA, or ALA?

We welcome ideas from library professionals. Membership is not required.

Do I have to register for the Exchange in advance if I want to submit a proposal?

No. Presenters are encouraged to register and participate fully in the Exchange, but it is not required for proposal submission. Once proposals are accepted, staff will register presenters participating in the live stream on a complimentary basis.

Who will see the program proposal?

The program proposal will be reviewed by the conference organizers and program committee. If a proposal is successful, presenters will have the opportunity to write a description of their presentation for attendees.

What software are we using to present the live sessions?

Adobe Connect for webinar supported by our virtual platform provider, Learning Times.

What equipment will presenters need?

A strong internet connection (preferably hard wired) and a landline telephone (no cell phones) with handset or professional conference speaker phone (such as a Polycom)

How will the Lightning Rounds sessions be presented?

The presentation will be recorded ahead of time and played back-to-back to the live audience. Each presentation will have its own discussion board on the event site where attendees and presenters can engage in conversation.

What support will presenters receive with using the software?

Our event manager from Learning Times, Mike Morneau will schedule several one-hour software training sessions for presenters in April. Presenters must attend at least one training session. At that time he will explain how to use the presentation software and answer questions. Mike will be on the live sessions to provide technical support. Also, members of the Exchange Working Group will be in communication with presenters throughout the development process to help answer questions.

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